Suffolk University - Scheduling University Events

Student Involvement

Scheduling University Events

Attention All Student Organizations and Clubs! Members of organizations and clubs should register for room reservations with their designated Program Advisor. The Program Advisor's office is located in Donahue, room 430. If you have any questions please contact the Student Leadership and Involvement Office at 573.8320. Thank you!

The following form is for events sponsored by Suffolk University Departments and Offices ONLY. Faculty and Staff: please use this form to reserve a Function room in the Donahue Building and for Lobbies in Sawyer and Donahue to be used for displays and tabling only. If you would like to reserve a Classroom, please use this form.

You will receive a confirmation email within 3-5 business days.

Off-campus vendors can use this form to request tabling in the Donahue and Sawyer Lobbies for a flat rate of $100 per day.

* indicates required information.

*First and Last Name:
*Department/ Organization:
*Address1:
Address2:
City:
State:
Zip:
*Phone:
Fax:
*Email:

* Name/Title of Event:
Type:
If 'Other' Please Specify:
* Preferred Date:
Preferred Day:
* Start Time:
* End Time:
* Access Time:
* Re-set Time:	NOTE: Please indicate a minimum of 30 minutes for clean-up time if your event is catered and refer to the section on food below
* Preferred Location:
* Alernate Location:
* Audience Type:
Anticipated Attendance:	Students Staff / faculty Guests
* Head Count:

* Food Services and Catering:	Yes No 1. If 'yes' please contact Sodexho Catering Services at (617) 305-6234 2. Include an additional 30 minutes in your reservation time (Re-set time) 3. Notify the department regarding clean up after your event
Audio - Visual:	Yes No If 'yes' please contact Donahue Media Center at (617) 573-8168, or the Sawyer Media Center at (617) 573-8484
Alcohol Service:	Yes No If 'yes' please review the University Alcohol Policy
* Room Set-Up:	Yes No If 'yes' please contact Facilities at (617) 573-8110 and include an additional 30 minutes in your reservation (Access time)
Comments: is there anything else you'd like us to know?

By submitting this Function Space Reservation Request, as representative of the sponsoring organization, I have read, understand, and agree to abide by the policies pertaining to the use of campus facilities for the meeting(s) specified on this form. I understand that submission of this request does not guarantee approval of my meeting. Meeting space is not confirmed until you receive a confirmation from the Office of Student Leadership and Involvement within 3-5 business days of your submission.