• Responsibilities and Obligations of iTunes U Representatives

Faculty, staff or students at Suffolk University may create content for the public site.  Public site content may be educational or informational in nature regarding campus services and resources.  It may also include news and topics of interest to the general public.  Faculty, staff or students interested in creating content for the public site may contact the iTunes U Representative in their area for more information.

Law School:  Jesse Sterling jsterling@suffolk.edu
College of Arts and Sciences:  Sandy Barry sbarry@suffolk.edu
Business School:  Teri Malionek tmalionek@suffolk.edu

All other academic or administrative departments should contact Jesse Sterling, the iTunes Administrator for the University at jsterling@suffolk.edu.

Each department or school that wants to manage its own section or album in Suffolk University’s iTunes U public site must attend an administrative training session and complete an iTunes U Representative form which confirms that they will comply with the responsibilities and obligations as set forth below.


Every iTunes U Representative must attend and complete an iTunes U Representative training program.  The training reviews copyright, content requirements, and archival policies as well as technical specifications. Please contact Jesse Sterling jsterling@suffolk.edu to set up a training. View iTunes Representative Training Materials. back to top^

Compliance with University Policies

All podcasts must comply with the following Suffolk University policies:

All public content will only be uploaded upon receipt by an iTunes U Representative of a valid Suffolk University Copyright Release form.  A copy of each valid form must be delivered to the iTunes Administrator.

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Archiving and Preserving Content

Although Suffolk University will facilitate posting of content on the iTunes U site, it will not be responsible for ensuring that content is preserved or archived. Material posted on the iTunes U site resides on servers that are not owned or operated by Suffolk University. Therefore, iTunes U Representatives must ensure content is separately preserved.

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iTunes U Administrator Guide

All iTunes U representatives must read the following section of the iTunes U Administrator Guide found online:  About iTunes Content from Preparing Content through Adding Metadata to your file.

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Approved Formats

Submitted podcasts and vodcasts of poor recording quality cannot be accepted.  All iTunes U podcasts will have to meet the standards outlined in the iTunes U Administrator Guide, starting with Creating Content through Adding Content.

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Album and Track Art

All album and track art must be approved by the Office of University Communications. Approved templates are available in the iTunes Committee on Campus Cruiser. You must be a member of this community in order to view the album artwork.

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Bumpers and Trailers

All tracks that are on the public site of iTunes U at Suffolk University must use the standard bumper that represents Suffolk University. The approved bumper is available for download on the Podcasting Tips web page. Groups and individuals may choose to add an introduction that identifies the track after the opening bumper.

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Over 70% of iTunes content is found through searches. 

Before you upload a file to iTunes U, you must use the iTunes software to add information about that file. This information, called "metadata" or "tags," will ensure your content is searchable. If you use another application to add information about your files, this information may not load onto iTunes U with your file.

Metadata is used in the iTunes search feaure and is weighted in order by Name, Artist, Album, Grouping, and Comments. For example if a search term is found in the Name of your track, your track will be returned as much more "Relevant" and higher ranked, than one with the search term in Comments alone. The following metadata sections should be completed before any track is uploaded. 

Please leave any remaining sections such as album artist blank.

  • Name: A descriptive topical name. Name is displayed in the iTunes U interface and is searchable.
  • Artist: Speaker, performer or other originator of file's content. Artist is displayed in the iTunes U interface and is searchable.  
  • Album: Course, conference, series, sponsor, etc.  Album is displayed in the iTunes U interface and is searchable.
  • Comments: Short description of content with crucial keywords, such as location, names, titles and topics. (255 character limit)
  • Grouping: Keywords that may be used to locate the file.
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Request for Space

Each iTunes U Representative may only have access to the album or section within iTunes U for their Academic or University department except those Representatives given the express permission of the iTunes U Administrator.  The iTunes U Representative for a department or school must complete the Request for Space form for each new album it wishes to produce.

In the College of Arts and Sciences all public site Requests for Space must be approved by Associate Dean Kris Bursik. Please see the College's policy for more details.

In the Sawyer Business School all public site Requests for Space must be approved by Teri Malionek, Director of Communications and Special Events. Please see the Sawyer Business School's policy for more details.

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Here is a list of relevant forms with links to where you can find the forms.

First Draft Office of the Provost:  August 6, 2009

Last Updated:  January 2012

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