Some records will become inactive before they are eligible for destruction or transfer to the Archives. Since most offices have a limited amount of space, the University has contracted with William B. Meyer, Inc. to provide us with cost-effective offsite storage.

Inactive records that must be retained for a year or more should be transferred to W.B. Meyer's special records warehouse located in Wallingford, CT. The warehouse combines state-of-the-art construction with a streamlined service operation and online inventory management system to provide the University with an extraordinarily high level of physical control, environmental protection, and inventory security for their collections. By using the storage service, staff can clear offices of inactive records that absorb resources better dedicated to more active records. Active records, however, should not be sent offsite, where their retrieval incurs a charge.

Transferring records offsite

To transfer records to offsite storage, you must first have a storage account. Once your account is set up, you will recieve login information to TotalRecall, WB Meyer's online inventory system. To set up an account, fill out the New Department Add and New User Add forms, and email them to the Records Manager, Michael Dello Iacono, who will assist you in your first box transfer.

If your office already has a storage account, refer to the forms below for instructions on sending new boxes offsite or requesting box deliveries. 

Instructions for recalling records to your office